How to receive an electronic W-2 form

All active Duke employees now have the opportunity to discontinue receipt of the paper W-2 forms and receive the electronic version only.  You may initiate this process by logging in through the Duke@Work portal (the same method used for the pay statements) using the link provided, and clicking on the top row to highlight the election to make any necessary changes: https://work.duke.edu/irj/portal/W2OnlineElection This election period is available December 10, 2012 through January 9, 2013 at 5:00pm.  Once the election to discontinue paper is invoked, this will apply to W-2 forms for calendar year 2012 and all future years or until the employee elects to revert back to paper using the same tool. Some key benefits of this election are included below:

• Electronic W-2 Forms are available online 24 hours per day, 7 days per week.
• Enhanced security since the online form is accessed using the net ID and password in the Duke@Work Portal.
• Supports the Duke Sustainability initiative

No action is necessary for staff members who elect to continue receipt of paper W-2 forms. Inactive and terminated employees will continue to receive paper forms mailed to their home or US Postal Service addresses as recorded in the SAP Payroll system. Active employees can confirm their mailing addresses or make changes through the Duke@Work portal.